Youth Theatre Privacy Notice

What information do we collect? 

Redditch Borough Council collects personal information about your child in order to be a member of the Youth Theatre.  The legal basis for this processing is the fulfilment of a contractual obligation; by signing up to the Youth Theatre you are entering into a contract, and we require the personal data requested to fulfil this contract.  In the UK there is no definite age at which a child is considered to have the legal capacity to enter into a contract therefore this should be completed by the adult on behalf of the child.  Where a member of the Youth Theatre is 18 but does not have the capacity to enter into a contract, this should also be completed by the adult.  Health information is classed as ‘special category’ data, and is processed in accordance with Article 9(2)(h), health & social care purposes. 

What information is collected?

The data collected about your child is:

• Name
• Contact details
• Date of birth
• School / College information
• Number of performances
• Next of kin
• Medical information
• Travel information

The data collected about the parent is:

• Name
• Contact details
• Financial information

When your child becomes a member of the Youth Theatre, you can opt to consent to us processing your child’s personal information for other specified purposes such as:

• Images for promoting Summer & Autumn shows via the website and social media.
• Video footage for promoting Summer & Autumn shows via the website and social media.

Where you consent to images being taken, these will be updated every 2 years.  

If you chose not to consent to additional processing, this will not affect your child’s rights, they can continue to be a member of the Youth Theatre.  Further information about your rights can be found on our website.

Who do we share this information with?

This information will be accessible by Youth Theatre staff via PatronBase UK database; PatronBase UK provide support, under agreed restrictions.  Where a child is required to miss school and takes part in a licensable performance, information will be shared with Worcestershire County Council to facilitate this.  Where a child needs medical attention, information will be shared with the emergency services.

How long is this information kept?

Where you enter into a contract, information associated with the contract will be kept for 1 year from termination.  For transactional data, I.e., payments, this will be kept for 7 years under the Limitations Act 1980.